State News

NWCDN is a network of law firms dedicated to protecting employers in workers’ compensation claims.


NWCDN Members regularly post articles and summary judgements in workers’ compensations law in your state.  


Select a state from the dropdown menu below to scroll through the state specific archives for updates and opinions on various workers’ compensation laws in your state.


Contact information for NWCDN members is also located on the state specific links in the event you have additional questions or your company is seeking a workers’ compensation lawyer in your state.


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Covid by the Numbers 


DWC just released its most recent statistics on Covid-19 claims.  The data is presented in DWC’s Covid-19 fact sheet titled COVID-19 in the Texas Workers’ Compensation System, December 2021.  The data runs through November 7, 2021.  

Insurance carriers reported a total of 61,331 Covid-19 claims to DWC, including 371 fatalities, from January 1, 2020 through November 7, 2021.  Almost half of the claims (45%) were from first responders and correctional officers.

Insurance carriers accepted 50% of Covid-19 claims with a positive test.  There were 16,673 Covid-19 claims with a positive test denied by carriers, presumably on the grounds that the infection was not shown to be work-related.  Of these denied claims, only 134 disputes were filed with DWC challenging the carrier’s denial.

Most of the benefits paid on Covid-19 claims were for indemnity benefits rather than medical benefits.  For claims with medical or indemnity benefits payments, 15% were paid with both, 20% had only medical benefits, and 64% had only indemnity benefits. These numbers suggest that many claims were not severe enough to incur medical benefits payments.

However, we’re not out of the woods yet.  Jeff Zients, White House COVID coordinator, said in a press briefing on December 17, 2021, “For the unvaccinated, you’re looking at a winter of severe illness and death for yourselves, your families, and the hospitals you may soon overwhelm.”

DWC continues to gather data on the impact of Covid-19 injuries on the Texas workers’ compensation system.  In this regard, DWC has extended its data call for certain information related to COVID-19 injuries reported to selected insurance carriers until June 30, 2022.

DWC’s current Covid-19 fact sheet can be viewed here.

Death on the Job*


DWC announced the release of its 2020 annual report on fatal work injuries on December 16, 2021. Here are some of the key takeaways. There were a total of 469 fatal work injuries in Texas in 2020 which is a decrease of 139 fatalities, or 23%, from 2019. The incident rate of fatalities in Texas was 3.9 per 100,000 full-time employees compared to 3.4 nationwide.  The construction industry had the highest number of fatalities with 127 incidents and the occupation with the highest number of fatalities was driver/sales workers and truck drivers with 101 incidents. Here is a breakdown of the 2020 fatalities by event or exposure:   



Also noteworthy, 93% of the total fatalities were men and 47% were Hispanic employees.
  
You can view the complete report here.  

*Death on the Job is a 1991 documentary film about work-related fatalities.  The AFL-CIO also publishes an annual report by the same name.
 

Let’s Talk About . . . Workers’ Comp


There are some big words in workers’ compensation.  To help everyone understand those words, DWC has created a glossary of terms with definitions in plain language. For example, one of our favorites:
 
Malinger – When an injured employee pretends to be sick or have an injury worse than it is to collect benefits longer than necessary.


Photo of injured employee malingering (DWC’s glossary does not include pictures but it may be something to consider for future editions).
    
Please let us know if you think of any alternate definitions for DWC’s workers’ compensation terms or any other terms that should be included.

Copyright 2021, Stone Loughlin & Swanson, LLP

H. Douglas Jones and Margo J. Menefee, JSB Attorneys, PLLC

 

So you’ve settled a workers compensation claim on a full and final basis with all waivers including reopening rights. Congratulations, now you can close that file and move on to the next. But wait, what if the employee dies after the settlement and the death is attributable to the work injury?

In Kentucky when an employee dies due to a work injury or occupational illness, the employee’s surviving spouse and dependents are entitled to “death benefits” per KRS 342.750. The weekly benefits payable to all beneficiaries in case of death can equate to as much as 75 percent of the average weekly wage of the state (current max is $688.34 weekly for injuries in 2021). Continued payment of those weekly benefits can continue until the date the deceased indemnity benefits would have ended per KRS 342.730 (age 70 or 4 years after injury, whichever occurs last).

In addition to the above weekly benefits, if the death occurs within four years of the date of injury, the deceased’s estate is entitled to a lump sum payment (currently $90,150.18 for injuries in 2021).

Death benefits can be quite the contingent liability, yet they are rarely discussed or analyzed as part of the settlement of a workers’ compensation claim. That’s because when we think of death benefits, we usually think of some catastrophic accident that has caused the death of the employee before that employee is able to adjudicate his/her own claim. The estate gets the lump sum payment, and the surviving spouse and dependents get weekly benefits as described above.

When settling a workers’ compensation claim with an injured worker, the parties usually don’t consider a possible future death relating to the work injury. However, what happens if a death occurs several years after the accident and after settlement of the underlying claim?

In the Supreme Court of Kentucky case Family Dollar v. Baytos, 525 S.W.3d 65 (Ky. 2017), the employee tore his aortic artery at work. He entered into a “full and final” settlement of all claims and died a year later as a result of the torn artery. His wife brought a claim for death benefits despite the prior settlement. The court affirmed the death benefit award, holding that death benefits are not derivative of the injured employee’s claim and therefore were not covered under the prior “full and final” settlement of her husband’s claim. Acknowledging that this interpretation of KRS 342.750 doubled the employers’ exposure, the court stated it was bound by the text of the statute.

KRS 342.750 creates a separate cause of action for surviving spouses and dependents when an injured worker dies as a result of a work injury, which results in a lingering contingent liability even after a claim is settled or paid in full. Whether the claimant can waive the rights of estates and death benefit recipients as part of a full and final settlement has not been resolved, but it is worth discussing death benefits as part of the settlement. We have included such waivers, along with additional consideration to the spouse as part of full and final settlements and would recommend exploring same when settling claims -- especially in high value and serious injury cases.

2021 has been a year of contrast in comparison to its predecessor.  Our Board did continue with limited and restricted business at the beginning of 2021 and as we all adjusted to the use of “zoom” for depositions and hearings, court events and proceedings again gained some badly needed momentum.  At present, in-person hearings have been reinstated with some continued restrictions and Zoom hearings and mediations have continued to play major roles in the handling of caseloads.  To their credit, the Georgia SBWC has done an admirable job in maintaining vital safety standards while remaining open.  Stunningly, claims between 2019 and 2020 were down only 3%, which is evidence of the efforts expended by all involved.  As of 2021, our new Chairmen Ben Vinson, reported that as of 2021, legal proceedings with hearings, mediations and PMT calls are all up over 30% and that there are no case backlogs to report internally.  Certainly, we expect for that trend to continue as we hopefully progress to a status quo similar to 2019.

 

              From a legislative and revised Board Rule changes perspective, there is nothing to report.  Although some proposals were reported, no new legislation emerged from the 2021 session that would impact our 34-9 statutes.  Board Rule changes were limited to revisions to very nominal and minimal issues that require no further comment here.  In sum, all smooth sailing to report on the legal front.

 

              2021 has also brought about little in the way of reported caselaw of interest.  In Baxter v. Tracie McCormick, 2021 WL 2701286 (July 1, 2021), the Georgia Court of Appeals provided further guidance on the Cap on Dependency benefits as referenced in O.C.G.A. 34-9-265.  In Baxter, the insurer suspended benefits due to reaching the cap of $150,000.00 in payout.  At the time of death, the deceased left a surviving spouse but no other minor children or other dependents.  Baxter argued that her mother-in-law was a partial dependent and that this status should invalidate the cap in that regard.  The Court of Appeals did not agree, finding that the mother-in-law was a partial dependent and could only receive dependency benefits if there were no persons wholly dependent.  Of course, this finding further confirmed the long-standing rule that partial dependents may only recover in the absence of those that are wholly dependent.

 

              In Sunbelt Plastic Extrusions Inc. et al. v. Paguia, A21A0867, Court of Appeals of Georgia (August 19, 2021), further guidance on the application of the change in condition two-year statute of limitations was provided.  In Sunbelt, the Claimant was paid TTD through November 29, 201 and filed a WC 14/Request for Catastrophic Designation on November 20, 2018.  The employer asserted a 34-9-104 Statute of limitations defense in that the last payment of TTD was “actually made” on November 15, 2016 and that the WC 14 was therefore filed after two years from that date.  This issue had been previously addressed by the Court of Appeals in finding that the critical date to be determined was when the last payment was ‘mailed’ to the recipient.  Unfortunately for the insurer, the evidence provided through adjuster’s testimony was not certain enough to prove by a preponderance of the evidence that the last payment was “actually made” on November 15, 2016.  It was the adjusters opinion that this was the date of mailing but further confirmed to lacking certainty of that fact.   Moreover, in denying the application of the Statute of Limitations, the Court of Appeals further affirmed the Board’s finding that the underlying claim was, in fact, Catastrophic.  The lesson for employers and insurers is to fully document the date that TTD payments are “actually made” with as much certainty as possible.

Two fairly recent cases, including a Court of Appeals decision, as well as an interesting but unappealed decision entered by the Full Worker’s Compensation Board, serve as instruction on the most basic analysis defense may make in an initial case review: whether the plaintiff’s case has been, or can be, timely brought.

Statutory Authority

The Indiana Worker’s Compensation Act provides medical benefits and compensation for disability and permanent impairment for employees who sustain “personal injury by accident arising out of and in the course of” a covered employment relationship. Upon notice of a reported or alleged accidental injury, the employer has a statutory duty to investigate the claim and to accept or deny the claim within certain time frames. Under the Act, two statutes govern the time frame in which the Board’s jurisdiction may be invoked by the employee. In cases in which no compensation has been paid or in which compensability is disputed, Ind. Code § 22-3-3-3 provides that the employee has two (2) years from the date of the alleged injury to file an action with the Board. That statute is a claims-made provision, is jurisdictional, and unlike some civil statutes of limitation, cannot be waived or tolled. Ind. Code § 22-3-3-3 is a nonclaim statute, as opposed to a general statute of limitations. It “forever” bars plaintiff’s claim after two years, which cannot be resurrected by waiver or stipulation.1

The Act also provides, however, that claims in which compensation has been paid may be reopened by the parties or modified by the Board “on account of a change of conditions.” Ind. Code § 22-3- 3-27. Section 27(c) provides that an Application to reopen such a compensable claim must be filed within two (2) years “from the last day for which compensation was paid” under the Act.

Practitioners are often uncertain as to which statute may govern a particular set of facts, often struggling to understand the rulings of single hearing members on the issue. In mid-2020, the Indiana Worker’s Compensation Board addressed a dispute regarding the applicable time limitations in a matter captioned Sampson v. Kova Ag Products, Inc. Although that matter was not appealed and the Board’s administrative decisions do not have precedential value, the Board’s decision in that matter may provide insight into the distinction between Ind. Code § 22-3-3-3 and Ind. Code § 22-3-3-27. Shortly thereafter, the Indiana Court of Appeals handed down an opinion in another time limitations case, Gilley’s Antique Mall v. Sarver, 157 N.E.3d 549 (Ind. Ct. App. 2020), trans. denied. These two cases illuminate the nuances in applying Ind. Code § 22-3-3-3 and Ind. Code § 22-3-3-27 and provide new guidance to even the most seasoned worker’s compensation professional.

Ind. Code § 22-3-3-3 Limitation For Filing Original Claim

Many worker’s compensation cases are initiated with the Board with the filing of an Application for Adjustment of Claim, the administrative equivalent of a complaint in a civil action. In cases that for any reason were not accepted as compensable by the employer, or in which no compensation was paid under the Act, the right to worker’s compensation is forever barred if an


Application is not filed within two years of the occurrence of the accident, or if death results therefrom, two years after such death. See Ind. Code § 22-3-3-3.

In the Gilley’s matter, the employee was injured on November 10, 2015 while working on a roofing project at Gilley’s Antique Mall for his employer, Humphrey’s Construction. The employee fell through a foam board covering a hole in the roof. Because Humphreys was uninsured, liability for the injury fell upon Gilley’s, as it had failed to secure a certificate that Humphrey’s had worker’s compensation insurance. The employee received medical treatment for multiple injuries, which may have been privately paid or may have remained outstanding, as there was a lack of worker’s compensation insurance coverage.

On May 17, 2017, the employee filed an Application with the Board naming the K & K Group2 as a defendant and seeking to recover compensation for the injuries of November 15, 2015. On March 19, 2018, he filed an amended Application asserting claims against Gilley’s and Jeff Line (later correcting Line to Hines), asserting that Humphrey’s did not have insurance coverage. Gilley’s and Hines filed Motions to Dismiss, alleging that the employee had failed to add them as defendants within the two-year limitation period provided at Ind. Code § 22-3-3-3.

A Board member granted the Motions, and Plaintiff sought review by the Full Worker’s Compensation Board. Following a hearing on December 6, 2019, the Full Board reversed the decision of the hearing member and, relying on 631 I.A.C. 1-1-7 governing the joinder of additional parties, determined the employee could add additional defendants at any time after his claim commenced, providing his initial Application against the statutory employer was timely filed, which it was.  Gilley’s and Hines appealed.

The Court of Appeals found that the Board had improperly relied on 631 I.A.C. 1-1-7. That provision allows for joinder of defendants and authorizes the Board “at any time, upon a proper showing, or of its own motion, to order any additional party be joined, when it deems the presence of the party necessary.” But, the Court noted, “there is no statutory authority for the Board to increase the length of time in the statute of limitations for filing claims.” With regard to the issue of timeliness of joining additional defendants, Sarver is a case of first impression, and emphasizes for practitioners the long-standing requirement that initial claims must be filed against the employer and all potential defendants within two years after occurrence of an alleged accidental injury.

Now to complicate things a little.

Claims May Be Reopened

As noted above, a worker’s compensation claim may be reopened for an alleged “change of conditions” under Ind. Code § 22-3-3-27:

(a) The power and jurisdiction of the worker’s compensation board over each case shall be continuing and from time to time it may, upon its own motion or upon the application of either party, on account of a change in conditions, make such


modification or change in the award ending, lessening, continuing, or extending the payments previously awarded, either by agreement or upon hearing, as it may deem just, subject to the maximum and minimum provided for in IC 22-3- 2 through IC 22-3-6.

…..

(c) The board shall not make any such modification upon its own motion nor shall any application therefor be filed by either party after the expiration of two (2) years from the last day for which compensation was paid. The board may at any time correct any clerical error in any finding or award.

Change of Condition Claim

In Gilley’s v. Sarver, no compensation was ever paid to the employee. As such, the employee was required by Ind. Code § 22-3-3-3 to file an Application no later than two years from the occurrence. In the matter of Sampson v. Kova Ag Products, however, the employee’s initial claim was accepted by the employer, which paid medical benefits and compensation under the Act. The latter is a typical scenario and is perhaps more common than the filing of an original Application in a disputed case. This fact distinguishes the Act’s two statutory times limitation provisions.

The majority of claims reported and overseen by the Indiana Worker’s Compensation Board (more than 56,000 annually), include a work injury report, employer-provided medical benefits, and compensation for disability and any resulting permanent injury. Accepted claims for work-related injuries are handled under the principal of the “great compromise”, the requirement that injured workers must accept and employers must pay prescribed benefits limited to employer-provided medical treatment, compensation for disability and compensation for permanent injuries. A liberal construction of the law is required to further the act’s humane purposes.

Routine Work Injury Claim

Sampson was injured while working for Kova Ag Products on August 19, 2015. He reported his injury to his employer and its insurance carrier, and his claim was accepted as compensable. The employer provided medical benefits under the Act and, pursuant to an Agreement to Compensation it prepared, paid Sampson compensation for Temporary Total Disability benefits (TTD). The employer then issued and filed a statutorily-required Notice on State Form 389113 that compensation for TTD would be discontinued as of November 8, 2016.

Plaintiff contended he was entitled to additional benefits or compensation under the Act and filed an Application with the Board on August 21, 2017 (amending it on August 23, 2018 to specifically allege a change in conditions). The Application was filed more than two years after the August 19, 2015 work injury, but less than two years after November 8, 2016, the last date for which compensation was paid.

Defendant moved to dismiss, asserting that the Application was untimely pursuant to Ind. Code § 22-3-3-3 because it was not filed within two years of the original accidental injury. A member of the Board denied the Motion to Dismiss, and the employer appealed to the Full Worker’s


3 Defense later contended TTD was not paid, despite its acknowledgment in filing the 1043 that TTD was paid.


Compensation Board. Following a hearing on August 31, 2020, the Full Board affirmed the hearing member, finding the Application was timely filed and remanding the case to the single hearing member for hearing on the merits. The Full Board’s decision was not appealed to the Courts and is now final. It may provide some insight into the Board’s analysis of the two distinct time limitation provisions contained in the Act.

Claim For Compensation

Ind. Code § 22-3-3-3 provides a jurisdictional two-year filing deadline for a “claim” under the Act. While attorneys may consider a “claim” to be a formal Application, in the context of the compensable claim in the Sampson matter, the Full Board, in a detailed decision, observed that a “claim” may include a formal filing, but may also include the reporting of an injury and the procedure of providing medical benefits and paying compensation to injured workers as prescribed by the Act. In this case, the Board found that the employer accepted and paid the employee’s claim until it discontinued compensation as of November 8, 2016. Up to that date, no dispute existed between the parties. Indeed, our Court of Appeals has held that during the time in which no dispute exists, the filing of an Application may be premature.4 The distinction is illustrated in these two cases: acceptance of compensability and payment of compensation in Sampson, as opposed to no compensation being paid to plaintiff in the Sarver matter.

In the Sampson matter, the Board found that compensation for TTD had been paid, so the employee had two years from the last date for which compensation was paid on November 8, 2016, to file an Application, and the August 21, 2017 filing was therefore timely.

Defendant Contended No Compensation for TTD Had Been Paid

Despite having accepted Sarver’s claim as compensable, and having paid compensation for TTD as documented in an Agreement to Compensation, the employer argued that since the Agreement to Compensation had not been “signed” by plaintiff and “approved” by the board, it did not constitute an agreement and its payments of TTD did not constitute “compensation” for purposes of determining the deadline for filing an Application under Ind. Code § 22-3-3-27. Defendant, relying on a 1925 case, attempted to argue that the payments it made to the employee as documented by its filed Agreement were “voluntary” and did not constitute “compensation” under the Act. Defendant argued that a formally signed and Board-approved agreement was required. The Board disagreed. Defendant paid and Sarver accepted payments for lost wages for a period of over one year and three months pursuant to an Agreement that Defendant itself had prepared. Furthermore, the board’s current practice of accepting compensation Agreements in electronic form (rather than paper copies circulated and filed by U.S. Mail) has evolved substantially since 1925.

 

 

 

 

 

 


4 Globe Valve Corp. v Thomas, 424 N.E.2d 155 (Ind. Ct. App. 1981).


History of Board Application of Change of Condition

In its decision, the Full Board recited its consistency over the years in deciding the timeliness of Applications to reopen claims. Indeed, the Board’s enabling statute, Ind. Code § 22-3-1-3, grants it the ongoing power and jurisdiction to modify or change awards – as long as an Application for same is otherwise timely filed. In both Fitzgerald v. U.S. Steel, 892 N.E.2d 659 (Ind. Ct. App. 2008), and Krause v. IUPUI, 866 N.E.2d 846 (Ind. Ct. App. 2007), Indiana Courts have upheld the ongoing jurisdiction of the Board over previous awards. As the Court noted in Krause, it upheld the Board’s allowance of an Application within two years of the last day for which compensation was paid in reliance on the Board’s interpretation of the statute it administers and “in light of its expertise.”

As the Board award noted, to find otherwise would result in an inhumane interpretation of the principle on which the Indiana Act, and similar laws nationally, were enacted. If not for the ongoing jurisdiction of the board under Ind. Code § 22-3-3-27, the workers most significantly impacted would be those severely and permanently injured for whom medical treatment and ongoing compensation for disability is routinely provided by statute for a period of years. If the employer’s arguments were adopted, those injured workers would be required to hire counsel and file Applications within two years of the original injury simply to avoid losing employer-provided medical care after two years, even in an otherwise accepted and compensable case. The result would be increased legal costs and litigation expenses to employers and employees alike, along with significantly increased and pointless litigation.

Instructive Guidance

The instructive guidance in these two cases clarifies and assists worker’s compensation attorneys in our ability to provide counsel to our clients and appropriately defend untimely filed cases.

Submitted by:

Diana L. Wann Jackson Kelly PLLC 317-695-0552

diana.wann@jacksonkelly.com 221 NW 5th St.

Evansville, IN 47706

Virginia S. Gautier, Wise Carter Child & Caraway, PA

All settlements of workers’ compensation claims in Mississippi must be submitted to the Mississippi Workers’ Compensation Commission for approval.  Typically, if the claimant is represented by counsel and both the employer/carrier and the claimant mutually agreed to the terms of the settlement, the Commission will approve the settlement, absent unusual circumstances.  However, in the recent case of Himeliz v. Hog Slat, Inc. and Ace American Ins. Co., 322 So. 3d 956 (Miss. Ct. App. 2021), the Commission refused to approve a settlement reached by the represented claimant with the employer/carrier on the grounds that the settlement amount was insufficient to adequately compensate the claimant for his future medical care and was not in the claimant’s best interest.

In Himeliz, the claimant, legally working in the United States on a work visa, “sustained a compensable injury that rendered him a quadriplegic during the course and scope of his employment.”  The injuries resulted in Himeliz’s permanent and total disability, as well as the need for lifetime medical treatment.  He was paid the maximum amount of disability benefits, via a lump sum, to which he was entitled under Mississippi law, but the medical claim remained open.  Thereafter, through a mediation between the parties, Himeliz and his employer reached a structured settlement to close out his future medical.  Through a joint petition, the parties sought approval of the settlement from the Mississippi Workers’ Compensation Commission as required by the procedural rules of the Commission.  When submitted to the Commission, Commissioner Beth Aldridge reviewed the proposed settlement and would not approve it.  The Commission expressed concerns that (1) the life care plan “provided only ‘the best case scenario for [Himeliz]’”; (2) Himeliz’s family would actually be available to provide care for him at all times for the remainder of his life; and (3) the life care plan did not provide for an interpreter for claimant’s life expectancy. 

Following denial of the settlement, counsel for the claimant then sought a review by the full Commission (consisting of three Commissioners), but learned from the Commission’s staff attorney that neither Mississippi statute nor the Commission’s rules allowed for a request for review of a denied settlement by the full Commission.  As a result, “[t]he parties filed a joint emergency petition for review of proposed settlement” which was denied since there were no procedures allowing for such review under Mississippi law.  The claimant then filed an appeal with the Mississippi Court of Appeals on the grounds that he was not afforded a hearing before the full Commission upon the denial and that Commissioner Aldridge’s denial of the settlement was not based upon the substantial evidence, resulting in error.

Upon appeal, Himeliz argued that his settlement should have been approved as he was represented by counsel and determined competent by an independent doctor.  In considering Himeliz’s arguments, the Mississippi Court of Appeals reviewed the rules of the Commission, as well as the statute governing workers’ compensation settlements, noting that

In every case of compromise settlement, the proposed settlement will be explored

and medical reports will be examined to determine if the amount of the proposed

settlement appears fair and reasonable. The Commission or Administrative Judge

shall not approve the settlement if it is: 

 

a.     not accurately reported,

b.     not completely understood by the claimant, or

c.     not in the best interest of the claimant.

 

The Commission or Administrative Judge will approve the settlement if:

 

a.     the underlying facts, terms, and amount of the settlement are accurately

reported,

b.     claimant understands the settlement's import and effect, and

c.     the settlement is in claimant’s best interest. 

See Rule 2.15 of the Rules of the Mississippi Workers’ Compensation Commission.  The Court of Appeals noted that neither Rule 2.15 of the Commission’s rules nor Miss. Code Ann.§ 71-3-29 required a hearing for a settlement presented to the Commission when the claimant is represented.  The Court further noted that Himeliz cited no legal authority for requiring a hearing to review a settlement.  Finding that the “denial of the settlement was based on substantial evidence” and that the Court is required to give the Commission deference upon judicial review due to the Commission’s experience in administrative matters, the Court of Appeals upheld the Commission’s denial of approval of the settlement. 

The Himilez case has made clear that even if both the represented claimant and the employer/carrier agree to the terms of the settlement of the workers’ compensation claim, the Mississippi Workers’ Compensation Commission may deny approval of the settlement if the settlement does not appear to be in the best interest of the injured worker.  Of particular interest was the Court of Appeal’s statement that Himeliz set forth in his Petition to the Commission that the settlement was in his best interest, yet he did not list specific facts to support his assertion.  This statement by the Court is instructive in that settlements presented in the future by the parties in cases with significant injuries such as those sustained by Himeliz, should include facts to support the claimant’s averment that the settlement is in his or her best interest.  To help reduce the likelihood that a settlement will be denied by the Commission, the parties should further consider language barriers faced by the claimant and provide a realistic assessment of future medical costs, taking into account all facts known at the time of settlement.    

 

By Charity Lawrence and Dill Battle

 

              The 2021 West Virginia Legislative Session produced a major change for West Virginia workers’ compensation litigation in the West Virginia Appellate Reorganization Act of 2021.  Specifically, Senate Bill 275 was enacted and creates an Intermediate Court of Appeals for West Virginia.  It also eliminates the Workers’ Compensation Office of Judges (“OOJ”) and establishes the West Virginia Workers’ Compensation Board of Review (“BOR”) as the initial reviewing body for objections to decisions made by insurers regarding workers’ compensation claims.

 

              After June 30, 2022, the OOJ will be eliminated and, effective July 1, 2022, all powers and duties of the OOJ will be transferred to the BOR.  (W. Va. Code § 23-1-1h). After this date, all objections to decisions of the Insurance Commissioner, private carrier, or self-insured employer, must be filed with the BOR instead of the OOJ.  The BOR will have exclusive jurisdiction to review objections to a decision of the Insurance Commissioner, private carrier, or self-insured employer.  (W. Va. Code § 23-5-8b).  Instead of the 3 member-panel currently comprising the BOR, the BOR will consist of 5 members appointed by the Governor.  (W. Va. Code § 23-5-11a).

 

              The OOJ will officially terminate on or before October 1, 2022.  (W. Va. Code § 23-5-8a).  On or before September 30, 2022, the OOJ must issue a final decision or otherwise dispose of each matter pending before the OOJ.  (W. Va. Code § 23-5-8b(b)).  If a final decision on any pending matter before the OOJ has not been entered at the time of the OOJ’s termination, that matter will be transferred to the BOR.  (W. Va. Code § 23-5-8a).  For transferred matters, the BOR will adopt any existing records of proceedings from the OOJ, conduct further proceedings, and collect evidence necessary to issue a final decision.  (W. Va. Code § 23-5-8b(b)).  The BOR must review and decide all remaining appeals filed with the BOR regarding OOJ decisions issued prior to June 30, 2022.  (W. Va. Code § 23-5-8b(e)).

 

              The chair of the BOR shall assign, on a rotating basis, a member of the BOR to preside over the review process and issue a decision in each objection (formerly referred to as a “protest”) properly filed with the BOR.  (W. Va. Code § 23-5-9a).  That board member may delegate his or her duties to a hearing examiner employed by the BOR, but any order or decision of the BOR (except time frame orders, continuance orders, etc.) must be issued and signed by the BOR member assigned to the objection.  (W. Va. Code § 23-5-9a).  Hearing examiners must be persons admitted to the practice of law in West Virginia with at least 4 years of experience as an attorney.  (W. Va. Code § 23-5-8a).  The chair of the BOR will supervise hearing examiners.  (W. Va. Code § 23-5-8a).  If a hearing examiner is assigned to review an objection, the hearing examiner will submit the designated record at the end of the review process to the member of the BOR who was assigned the objection, along with the hearing examiner’s recommendation of a decision affirming, reversing, or modifying the action protested.  (W. Va. Code §23-5-9a).  The board member will render a decision with findings of fact and conclusions of law.  (W. Va. Code § 23-5-9a). 

 

              An appeal from a BOR decision may be filed with the West Virginia Intermediate Court of Appels within 30 days of receipt of notice of the BOR decision or within 60 days of the date of the decision, regardless of notice.  (W. Va. Code § 23-5-10a).  Any employer, employee, claimant, dependent, or the Insurance Commissioner, private insurer, or self-insured employer aggrieved by a BOR decision has a right to appeal to the Intermediate Court by filing a written notice of appeal stating the grounds for review and whether oral argument is requested.  (W. Va. Code § 23-5-12a).  A filing fee of $200 may be charged to the petitioner.  (W. Va. Code § 51-11-7).  Upon appeal to the Intermediate Court, the Workers’ Compensation BOR will then send a transcript of BOR proceedings to the Intermediate Court, including a brief recital of the proceedings in the matter and each order or decision entered.  (W. Va. Code § 23-5-12a).

 

              The WV Intermediate Court of Appeals will have exclusive jurisdiction of:

·       decisions or orders issued by the OOJ after June 30, 2022 and prior to the OOJ’s termination, and

 

·       final orders or decisions issued by the BOR after June 30, 2022.

(W. Va. Code § 23-1-1h).  The Intermediate Court may affirm, reverse, modify, or supplement the decision of the BOR.  (W. Va. Code § 23-5-12a).  It may also remand the case for further proceedings.  (W. Va. Code § 23-5-12a).  A decision of the BOR will be reversed, vacated or modified if the substantial rights of the petitioner have been prejudiced because the BOR’s findings are:

·       in violation of statutory provisions;

·       in excess of the statutory authority or jurisdiction of the BOR;

·       made upon unlawful procedures;

·       affected by other error of law;

·       clearly wrong in view of the reliable, probative, and substantial evidence on the whole record; or

·       arbitrary or capricious or characterized by abuse of discretion or clearly unwarranted exercise of discretion.

(W. Va. Code § 23-5-12a).  An appeal of the Intermediate Court’s final decision may be sought by petition to the Supreme Court of Appeals of West Virginia.  (W. Va. Code § 29A-6-1).  The Supreme Court has discretion to grant or deny the petition for appeal of an Intermediate Court decision.  (W. Va. Code § 51-11-10).

 

              The Intermediate Court will be comprised of a three-judge panel.  (W. Va. Code § 51-11-3). Initially, the judges will be appointed by the Governor, with the advice and consent of the Senate.  Then, after the initial appointment by the Governor, the judges will be elected.  (W. Va. Code § 3-1-16, § 3-5-6e, and § 51-11-6).  The judges of the Intermediate Court must be members in good standing of the West Virginia State Bar and admitted to practice law in West Virginia for at least 10 years prior to their appointment or election, and also be residents of West Virginia for 5 years prior to appointment or election.  (W. Va. Code § 51-11-3). 

 

              This new legislation impacts workers’ compensation in several ways.  Eliminating the OOJ potentially eliminates experienced administrative law judges with significant knowledge (15-25 years) in workers’ compensation jurisprudence, and the practice in West Virginia.  New practice and procedure rules before the new BOR provides uncertainty of what parts of the OOJ's rules of practice and procedure will be adopted. The BOR’s ability to hire hearing examiners with only 4 years of legal experience and without workers’ compensation litigation experience may be detrimental to decisions affecting claimants, employers and insurers. However, the hearing examiners’ recommendations are not final decisions and must be reviewed by the BOR members, and the BOR members must issue the final decisions.  The hearing examiners will also be supervised by the BOR chair.  Hopefully, this will prevent the issuance of uneducated decisions.  Additionally, the new implementation of a $200 filing fee for appeals to the Intermediate Court will likely discourage claimants from appealing decisions of the Board of Review, which will decrease the overall number of workers’ compensation appeals.  SB 275 passed April 1, 2021, and is effective 90 days from passage (June 30, 2021).  The bill was sent to Governor Jim Justice on April 5, 2021, and is expected to be signed.

 

By:

Charity Lawrence

304-720-4056

clawrence@spilmanlaw.com

 

Dill Battle

304-340-3823

dbattle@spilmanlaw.com

 

Spilman Thomas & Battle, PLLC

300 Kanawha Blvd, E.

Charleston, WV 25301

 

Spilman Thomas & Battle, PLLC is the West Virginia member of the National Workers' Compensation Defense Network. The NWCDN is a nationwide network of defense firms specializing in protecting employers and carriers in workers' compensation claims and regulatory matters. For more information, visit www.nwcdn.com.

 

Effective October 19, 2021, the Tennessee Bureau of Workers’ Compensation adopted new regulations addressing the use of telehealth in the context of workers’ compensation claims. The purpose of the rules is to provide Tennessee workers’ compensation claimants with an option to utilize telehealth while treating for their injuries.

Under the regulations, telehealth may only be provided with the voluntary consent and agreement of the injured worker and the willingness of the healthcare provider. However, telehealth is not permitted for conditions which require an in-person physical examination. The regulations provide several examples of such conditions, including chest pain, significant burns, deformity of an extremity or suspicion of a fracture, and any bleeding that has not already stopped by direct pressure. However, this list is not exhaustive.

The treatment provided via telehealth is subject to utilization review and must follow all Tennessee standards of medical practice. The use of telehealth does not change any of the requirements for causation, date of maximum medical improvement, or permanent impairment ratings.

Employers are still subject to the same requirement to provide a medical panel to injured workers, and the panel must still include at least three medical providers who are qualified, willing, and able to timely treat the worker’s injury in person, but the panel doctors may also provide their services via telehealth with the employee’s consent. Before receiving medical benefits in the form of telehealth, the injured worker must be given an opportunity to receive in-person treatment. An injured worker may refuse a telehealth encounter at the time of the panel choice without affecting future care to which the injured worker is entitled.

The newly revised C-42 Medical Panel form also includes a space for an optional fourth choice of physician, which is a telehealth-only provider. However, this does not alleviate the employer’s obligation to still list three medical providers who can see the employee in person.

At any point during the initial visit or follow-up medical visits, the injured worker may refuse telehealth and request in-person care. If the authorized treating physician who is chosen from the medical panel declines to see the injured worker in person, the worker must select a new authorized treating physician from the names remaining on the original panel. The subsequent choice will become the new authorized treating physician.

The Tennessee Medical Fee Schedule applies to providers of telehealth services, and coding and billing regulations must follow the Medicare guidelines in effect for the date of service with no geographic qualifier.

These new regulations will have several practical effects on the way that employers, carriers, and third-party administrators handle their Tennessee claims, including:

-          Medical panels must now be provided on the newly revised medical panel form C-42, which may be found at https://www.tn.gov/content/dam/tn/workforce/documents/Forms/c42.pdf.

-
       Regardless of these new telehealth rules, the medical panel still must include three or more doctors, surgeons, chiropractors, or specialty practice groups who are located in the employee’s community, and who are able to treat the employee in person.

-
        When completing the medical panel form C-42 with the three medical providers who can see the injured worker in person, the medical panel form also requires that the employer indicate whether those providers also have a telehealth option, and if so, document that on the panel.

-
       In addition to the three “in-person” medical providers, employers now have the option of including a fourth option, which is a telehealth-only option.  However, note that there are several types of medical conditions that cannot be treated by telehealth, and that the injured worker always retains the right to refuse the telehealth option.

For any questions, please contact:

Fredrick R. Baker, Member

Wimberly Lawson Wright Daves & Jones, PLLC
1420 Neal Street, Suite 201
P.O. Box 655
Cookeville, TN 38503-0655
Phone: 931-372-9123
Fax:  931-372-9181
fbaker@wimberlylawson.com
www.wimberlylawson.com

The “statutory employee doctrine was included in the initial 1936 draft of the Workers’ Compensation Act and is now found in S.C. Code Ann. § 42-1-400 and -410.  For decades, the appellate Courts have relied upon the following three factor test to determine a claimant’s statutory employment status:

1.     Is the worker’s activity an important part of the owner’s business;

2.     Is the worker’s activity a necessary, essential or integral part of the owner’s business; and

3.     Has the identical activity been performed by the employees of the principal owner.

Glass v. Dow Chemical Co., 325 S.C. 198, 482 S.E.2d 49 (1997).  However, in an August 2021 decision by the South Carolina Supreme Court in Keene v. CNA Holdings, LLC, the Supreme Court seemingly abandoned these three tests, and replaced them with a much more employer-centric approach. Keene v. CNA Holdings, LLC, 2021 WL 3521085 (SC 2021).

In Keene, the estate of a deceased worker brought a survival and wrongful death action against the manufacturer (CNA Holdings) that hired the claimant’s employer (Daniel Construction Co.), a sophisticated international construction company, based on the claimant’s asbestos exposure while maintaining and repairing pumps, valves, and other equipment in the piping network of a CNA plant.  The Circuit Court and Court of Appeals found CNA was not a statutory employer of deceased claimant and therefore found the claimant’s estate was not limited to the exclusive remedy of the Workers’ Compensation Act.  In affirming the lower courts’ decisions, the South Caroline Supreme Court acknowledged a shift from the previous three tests of “importance,” “necessity,” and “identical activity,” and recognized the importance of “corporate decision making” in allowing “owners” to contract out work when such outsourcing is economically beneficial, instead of holding the owner accountable regardless of the purpose. 

In redefining what is considered part of an owner’s trade, business, or occupation for statutory employment issues, the Court in Keene stated,

 

[W]hat is or is not part of the owner’s business is a question of business judgment, not law.  If a business manager reasonably believes her workforce is not equipped to handle a certain job, or the financial or other business interests of her company are served by outsourcing the work, and if the decision to do so is not driven by a desire to avoid the cost of insuring workers, then the business manager has legitimately defined the scope of her company’s business to not include that particular work.

 

Under this new rule, the Court found the deceased claimant was not a statutory employee of CNA Holdings, LLC, because: (1) only employees with the claimant’s company performed maintenance and repairs on the equipment in the plant; (2) none of the CNA Holdings employees performed maintenance and repair work; (3) CNA Holdings contracted with claimant’s company because it was a “qualified, capable contractor that can do the expert work that CNA needed done;” and (4) there was no evidence presented that proved that CNA’s corporate purpose included equipment maintenance.”  Id. at 7.

 

The Court further concluded that this decision did not run afoul of the original purpose of the statutory employee doctrine because the deceased claimant presumably received Workers’ Compensation benefits through his employer (Daniel Construction) since the contract between CNA Holdings and Daniel Construction required Daniel to provided workers’ compensation benefits to its workers.  Id.  The Court found that “it is not the role of the court to second-guess a legitimate business decision whose effect – far from the improper purposes the statutory employee doctrine was designed to prevent – was actually to guarantee that the workers affected by the decision would be insured against work-related injuries.  Id.

 

This Opinion of the Court, for which a Petition for Reconsideration is pending, could create a more subjective “business judgment” analysis as to the intent of the business owner as opposed to the traditional objective analysis of the actual activities of the business.  Any shift in how these cases are adjudicated will have far-reaching consequences particularly as it pertains to the protections afforded business by the exclusive remedy doctrine.  Further updates on this issue will undoubtedly be forthcoming in the next few months.